Creating an ICS2 declaration

Before you start

Information you will need about your movement before completing an ICS2 declaration:

  • Location of Loading and Unloading
  • Mode and identity of the transport
  • The relevant party details (e.g. Consignor, Consignee, Carrier etc.)
  • Customs office of arrival, and expected date/time of arrival
  • The countries the goods pass through on their way to the destination country
  • Goods information, e.g. commodity code, description, gross mass, packaging

Create the declaration

  1. Log into the ClearPort Dashboard
  2. Navgate to ICS 2 > Declarations
  3. Click on:
    1. Create to start with a blank declaration
  4. Complete each field according to the guidance in Data Fields
  5. Click Save
  6. When ready, click Submit to send the declaration to HMRC
  7. After a minute or two you should receive a response, either:
    1. Accepted,
    2. Rejected, or
    3. MRN Assigned

Cancelling a declaration

ICS2 declarations cannot be cancelled. When goods will no longer be shipped, it is not necessary to cancel.

Key considerations

LRN must be unique for each submission. The LRN can normally be re-used when a submission is rejected, however sometimes this is not possible and the LRN will need to be changed.

Master Document Reference must be unique for each submission.

Itinerary must contain the country of departure and the country of destination.

House Document Reference must be unique for each submission. Each house document on a declaration must have a unique house document reference.

At least one Packages line must be declared on each goods item. Where the packages span multiple goods items, enter the total number of packages on the first goods item and in subsequent goods items enter the number '0'. The Type and Shipping Marks must be identical to the first goods item package line(s).