Data Fields

Header Fields

Header fields releate to every item.

Local Reference Number

Mandatory

Local Reference number - this field needs to be unique for each "Declarant". Must be unique per declarant submitting the declaration.

Estimated Date and Time of Departure

Mandatory

The estimated date and time that the means of transport leaves the departure country.

Estimated Date and Time of Arrival

Mandatory

The estimated date and time that the means of transport arrives in the first EU country.

Customs office of First Entry

Mandatory

The customs office of first entry in the EU.

Transport Id

Mandatory

For example the vehicle reg of the means of transport.

Transport Mode

Mandatory

The mode of transport.

Transport Type

Mandatory

The type of transport.

Transport Means

Mandatory

The means of transport.

Transport Nationality

Mandatory

The nationality of the means of transport.

Containerised

Whether the goods are in a container or not.

Transport Charges Method of Payment

Mandatory

How the transport contract is paid.

Master Document Type

Mandatory

The type of the transport document.

Master Document Reference

Mandatory

The identifier of the transport document. Must be unique for each ICS2 declaration.

Place of Acceptance

Mandatory

The place where the goods are accepted for transportation.

UN/LOCODE should be declared. Where UN/LOCODE does not exist, a name of location and a country code is provided.

Place of Loading

Mandatory

The place where the goods are loaded on to the transportation.

UN/LOCODE should be declared. Where UN/LOCODE does not exist, a name of location and a country code is provided.

Place of Unloading

Mandatory

The place where the goods are unloaded off the transportation.

UN/LOCODE should be declared. Where UN/LOCODE does not exist, a name of location and a country code is provided.

Place of Delivery

Mandatory

The place where the goods are discharged.

UN/LOCODE should be declared. Where UN/LOCODE does not exist, a name of location and a country code is provided.

Itinerary

Mandatory

The countries that the vehicle passes through from the country of loading to the country of destination.

The countries of Place of Acceptance and Place of Delivery must be included in Itinerary.

Consignor

Mandatory

The Consignor is: the party who is making the declaration, or the party on whose behalf you are making the declaration. The consignor is the owner of the goods or has similar right of disposal over them at the time the declaration is made.

Consignee

Mandatory

The Consignee is the party to whom goods are actually consigned.

Declarant

Mandatory

The person lodging the declaration.

Declarant Email

Either Email or Phone Number must be provided

A contact email for the declarant.

Declarant Phone Number

Either Email or Phone Number must be provided

A contact phone number for the declarant.

Carrier

Mandatory

The party that transports the goods at the point of entry into the EU.

Representative

Optional

The Representative trader is the person the declarant has authorised to represent them.

House Consignment Fields

Containerised

Whether the goods are in a container or not.

Transport Charges Method of Payment

Mandatory

How the transport contract is paid.

House Document Type

Mandatory

The type of the transport document.

House Document Reference

Mandatory

The identifier of the transport document. Must be unique for each ICS2 declaration.

Place of Acceptance

Mandatory

The place where the goods are accepted for transportation.

UN/LOCODE should be declared. Where UN/LOCODE does not exist, a name of location and a country code is provided.

Place of Delivery

Mandatory

The place where the goods are discharged.

UN/LOCODE should be declared. Where UN/LOCODE does not exist, a name of location and a country code is provided.

Commodity Code

Optional

The Commodity Code of the goods item. Only the first 6 digits are required.

Goods Description

Mandatory

This is a free text field to enter a description of the goods which are being sent.

This is a plain language description precise enough for customs to be able to identify the goods without reference to other documents/materials.

Gross Mass

Mandatory

Total Gross Weight (mass) of goods including packaging. This excludes any specialist equipment the carrier may use.

Packages

Mandatory

The type, quantity and marks of the packaging.

Seller

Mandatory

The Seller is the owner of the goods or has similar right of disposal over them at the time the declaration is made.

Buyer

Mandatory

The Buyer is the party to whom goods are actually consigned.