Data Fields

Header Fields

Header fields releate to every item.

LRN

Local Reference number - this field needs to be unique for each "Person Lodging" and is validated using the "Person Lodging" EORI for declarations which have been submitted. Must be unique per declarant submitting the declaration.

Message Sender

The message sender field is made up of the sender EORI and branch. The Branch ID/Sub Office is a 10-digit number and is a required field for S&S GB messages. The Branch ID is a number that the trader adds and is not something HMRC provides.

The EORI should be the same as the EORI related to the HMRC authorisation used to submit the declaration.

Transport mode at the border

Transport Mode at Border is a required field which must be one of the following values entered with no leading zeros:

  • 1 - Maritime
  • 2 - Rail
  • 3 - Road
  • 4 - Air (including fly trucks)
  • 8 - Inland water transport
  • 10 - RoRo - accompanied
  • 11 - RoRo - unaccompanied

Consignor

The Consignor is: the party who is making the declaration, or the party on whose behalf you are making the declaration. The consignor is the owner of the goods or has similar right of disposal over them at the time the declaration is made.

Consignee

The Consignee is the party to whom goods are actually consigned.

Person lodging declaration

The person lodging the entry summary declaration.

Carrier

The party that transports the goods at the point of entry into the UK. Required when different from the person loding the declaration.

Notify party

The party who needs to be notified of the arrival of the goods, if applicable.

Representative

The Representative trader is the person the declarant has authorised to represent them.

Place of Declaration

Optional - the name of the country where the declaration was submitted.

Identity of means of transport crossing the border

The container number or vehicle number when crossing the border.

Nationality of means of transport at the border

Optional - the country code of the means of transport crossing the border if transport mode is:

  • 3 - Road
  • 10 - RoRo - accompanied
  • 11 - RoRo - unaccompanied

Place of Loading

The place the goods are loaded onto the means of transport. Must start with the 2-digit country code.

Place of Unloading

The place where the goods are unloaded from the means of transport. Must start with the 2-digit country code.

Customs office of Arrival

The customs office of first entry in the UK.

Date and Time at First Place of Arrival

The scheduled arrival date and time at the customs office of first entry.

Transport Charges Method of Payment

Optional - to be provided where available.

  • A - Payment in cash
  • B - Payment by credit card
  • C - Payment by cheque
  • D -Other (for example direct debit to cash account)
  • H - Electronic credit transfer
  • Y - Account holder with carrier
  • Z - Not pre-paid

Commercial Reference Number

Optional - although if provided the user will not need to provide transport document numbers

Conveyence Reference Number

For example the vehicle reg number, flight number.

Special Mentions

Additional Information/Special Indication Codes to be sent.

Routing Countries

Country Codes for all countries where goods are being routed between the country of original departure and final destination.

Item Fields

Commodity Code

The Commodity Code of the goods item, https://www.trade-tariff.service.gov.uk/find_commodity. Only the first 6 digits are required.

Goods Description

This is a free text field to enter a description of the goods which are being sent.

Commercial Reference Number

Commercial Reference Number needs to follow the WCO recommended format:

year (2 digits), EORI no., another commercial ref (Invoice no.) / waybill no

This is issued by industry in order to identify specific goods (a particular consignment) within a load of multiple consignments, and can be used by Border Force for identification of consignments.

Note: This is not a required field but if entered the user will not need to provide transport document numbers.

Gross Mass

Total Gross Weight (mass) of goods including packaging. This excludes any specialist equipment the carrier may use.

UN Dangerous Goods Code

This code is a unique serial number assigned by the UN. It must be provided where relevant.

Identity of Means of Border Transport

This field, where appropriate, contains the identity of the means of transport or, if containerised, the equipment identification number

Nationality of Means of Border Transport

This field is to enter 'Nationality' of Means of Transport Crossing Border using a 'Country Code' if transport mode at border is one of the following:

  • 3 - Road
  • 10 - RoRo - accompanied
  • 11 - RoRo - unaccompanied

This is not required if Identity of means of transport is provided at the Header level.

Place of Loading

Place of Loading is used for the identification of the seaport, airport, freight terminal, rail station or other place at which the goods are loaded onto the means of transport being used for their carriage, including the country where it is located:

  • where available, coded information should be provided for the identification of the location, that is the first 2 digits country code, followed by port code, but format validation limited to Alpha Numeric 35
  • this must be provided at either Header or Item level. If provided at Header level, it cannot be provided at item level. If provided at item level, it must be provided for every item

Place of Unloading

Place of unloading is used for the identification of the seaport, airport, freight terminal, rail station or other place at which the goods are unloaded. Where available, coded information should be provided for the identification of the location, i.e. first 2 digits country code, followed by port code, but format validation limited to Alpha Numeric 35

Transport Charges Method of Payment

Transport charges method of payment code - this information is only to be provided where available

The following codes can be used:

  • A - Payment in cash
  • B - Payment by credit card
  • C - Payment by cheque
  • D -Other (e.g. direct debit to cash account)
  • H - Electronic credit transfer
  • Y - Account holder with carrier
  • Z - Not pre-paid

Packages

The type, quantity and marks of the packaging.

Produced Documents

Any transport documents related to this shipment.

Containers

The container number that these goods are transported in.

Consignor

The Consignor is: the party who is making the declaration, or the party on whose behalf you are making the declaration. The consignor is the owner of the goods or has similar right of disposal over them at the time the declaration is made.

Consignee

The Consignee is the party to whom goods are actually consigned.

Notify Party

The party who needs to be notified of the arrival of the goods, if applicable.